Project Coordinator - Events

This role is focused on planning, organizing, and coordinating events from start to finish. You will manage schedules, communicate with vendors and stakeholders, and ensure all event activities run smoothly, on time, and within requirements. It is an admin-heavy coordination role with strong focus on organization, documentation, and communication.

Assist in defining event goals, scope, and deliverables Create event timelines and schedules Coordinate tasks between teams, vendors, and partners Track milestones and deadlines Act as main contact for event updates Maintain communication between internal teams and vendors Organize meetings and prepare meeting minutes Share progress updates with stakeholders Follow up on action items Maintain event files, plans, and reports Track event progress and logistics Prepare reports for management Assist in budget tracking and vendor payments Manage contracts and documentation Draft official letters and communications Help obtain permits and approvals for events Support compliance and regulatory documentation

Bachelor’s degree in: Business Administration Event Management Hospitality or related field 2–4 years experience in: Event coordination Project coordination Administrative support

UAE employment visa sponsorship Medical insurance Paid annual leave End-of-service gratuity Exposure to large-scale corporate events Career growth in events / project management Work with international clients & vendors Opportunity for overtime during events